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Voting for a league in remote mode

Voting for a league works similarly to a contest, but with one key difference: results are managed by theme (one for each month or period), and awards are assigned based on the overall classification once all themes are finished.

Role: Juror

The juror accesses it from the Votes menu, selects the league, and will see the themes available for voting.

For each theme:

  1. Select the theme and click Vote
  2. Assign a numeric score to each photograph
  3. Click Vote to confirm

Themes can be voted on in any order. Once all have been voted on, the juror's process is finished.

If the league has voting criteria defined, each photo shows one field per criterion instead of a single score field. Score every criterion of the photo — the vote is only registered once they are all filled in — and the gallery shows the average, which is the score the photo carries into the standings. You can score with the keyboard alone: on reaching a photo the cursor lands on the first criterion, each digit is a complete score (0 means 10 points) and focus moves on to the next criterion by itself; scoring the last one jumps to the next photo.

🔒 Anonymity: while the league hasn't finished, the photo title and participant name are hidden and shown as "Photo N" / "Participant N". The Salon Chairman and association admins always see the full information. Photos are also shown in random order, not the order they were submitted in, so works by the same author don't appear one after another.

If the league has jury groups configured, each juror only sees and can vote on the themes assigned to their own group; themes belonging to other groups won't appear in their list.

🔍 Taking a closer look. In the top right corner of the gallery, the magnifier icon opens the photograph in a separate viewer where it can be enlarged —with the + and − buttons, the mouse wheel or a pinch on a touch screen— to check the fine detail: grain, edges or retouching. Next to it, the full screen icon makes the gallery fill the browser window. Closing the viewer with the ✕ or the Esc key returns to the same photograph, with the scores exactly as they were.

Role: Salon Chairman

The Salon Chairman accesses Votes, selects the league, and manages the closing process theme by theme. In each theme's Jury table — the full-screen view with every photograph in ranking order — they can filter by City, Members (association members only), or Score range.

The Jury member filter shows the ranking exactly as that jury member sees it: it is recalculated using only their scores. Only the Salon Chairman and the association administrators see this filter. The city filter accepts several towns at once.

Reviewing and disqualifying photographs

While the league is not finished, the salon chairman and the association administrators can review the submitted photographs and disqualify any that do not comply with the rules. Select a theme and click Review photos: a gallery opens with the photographs in that theme, and you move between them with the arrows.

  • The magnifier icon, in the top right corner, opens the photograph in a viewer where it can be enlarged —with the + and − buttons, the mouse wheel or a pinch on a touch screen— to check the fine detail before deciding. Closing it with the ✕ or the Esc key returns to the same photograph.
  • Disqualify requires a mandatory reason, which is shown to the jury below the photograph so they know why it is no longer being scored.
  • A disqualified photograph is dimmed and marked as Disqualified photograph; hovering over it reveals the original image, so the decision can be reviewed.
  • Restore undoes the disqualification and brings back the scores the jury had already given it: there is no need to vote on it again.
  • Disqualified photographs do not count as pending votes, so voting can be closed as usual.

ℹ️ The jury cannot disqualify: they score, but they do not decide which photographs compete. Review is always done on the selected theme, because the same photograph may be valid in one theme and not in another.

Reviewing the jury's votes

In remote voting each jury member scores on their own and nobody sees the whole picture. To answer the question that always comes up when someone disputes a result —where does this score come from, who gave what— the chairman and the association administrators have a View votes button, next to Review photos.

It opens the same gallery used by in-person voting: each photograph with the scores of every jury member, one below the other.

  • It is read-only: the fields are disabled and there is no save button. To correct a value, use Refine votes on the photograph, which is where that decision is recorded.
  • A jury member who has not scored a photograph yet shows an empty field, so it is easy to see who is missing.
  • It appears once a theme is selected, just like "Review photos": the gallery shows the photographs of one theme. It is available at any time, including while voting is still open.

ℹ️ Jury members do not see this button: knowing their colleagues' scores while they vote would bias them, which is precisely what remote voting prevents.

1. Refine votes (optional)

While a theme is still open (its submission deadline has passed but it hasn't been finalized yet), the Salon Chairman can click Refine votes on any photograph in that theme's Jury table to review each juror's score and correct a value if they spot an error.

In a league with voting criteria each role refines its own thing. A juror adjusting their own vote sees one field per criterion: fix the criteria and the final score is recalculated as their average. The Salon Chairman sees each juror's final score (the rounded average) and adjusts that score directly; the breakdown is kept exactly as the juror scored it. In both cases only the fields you change are saved, and the last change made is the one that counts.

2. Apply a cut per theme (optional)

Each theme has its own cut, independent of the rest, calculated on the sum of the scores from jurors who have already voted on each photo (not the average). Before finalizing the theme:

  1. Select the theme, open the Jury table and click Define cut
  2. The system shows the Score distribution — how many photos fall at each value and the cumulative percentage
  3. Enter a target acceptance percentage to see the suggested cut and apply it with Use suggestion, or type the minimum score directly
  4. Confirm the cut

3. Finalize each theme

Themes are finalized independently, normally when each one's period ends (e.g. when January ends, the January theme is finalized; when February ends, the February theme is finalized, etc.):

  1. Select the theme
  2. Click End theme
  3. Confirm

Once a theme is finalized, its votes and cut can no longer be modified. Repeat the process for each theme. Only once all themes are finalized do the Assign awards and Close league buttons appear.

4. Reviewing results by theme

From each theme's view, the Salon Chairman can see how the classification for that specific theme turned out — who came first, second, etc. In the Jury table, each photograph can show these indicators next to its score:

  • ⚪ Scissors — the photo doesn't pass the cut set for its theme
  • 🟢 Check — the participant is an association member

Next to each photo's score there is an icon that opens where that score comes from: what each juror gave to every criterion, and their average. It is in both the jury table and the voting summary. The Salon Chairman and the administrators see the whole jury; a juror sees only their own vote.

5. Download the standings as Excel

Next to Manage groups, the download button offers Download as Excel (XLSX) and Download as CSV, and builds a spreadsheet with whatever you are looking at: a round's standings if you are on a round, a themed league's cumulative standings if you are on one, or the general standings on All.

The file has two sheets:

  • Standings — first name, last name, points and average for each participant.
  • Photos — one row per photo ordered by participant, with the photo code, category, title, score, average and a link to the image. If the league has voting criteria, a column per criterion is added with what every juror added up on it.

Only finalized themes are exported: the button does not appear when nothing you are looking at is closed, and a round still open is left out of the file even if it already has votes. The CSV carries both tables one after the other in a single file, since a CSV has no sheets.

6. Assign awards on the overall classification

As soon as all themes are finalized, the Assign awards button becomes available (there's no need to close the league first). League awards are assigned based on each participant's overall classification, not on each individual theme or a specific photo:

  1. Go to General classification in the theme selector — shows the overall classification adding up all themes
  2. Assign the award to each winner according to the final ranking

Awards can be freely reassigned until the winners are notified.

7. Close the league

Once all themes are finalized, click Close league and confirm. From this point on:

  • The league moves to Finished status and all real information (participant names and photo titles) is revealed
  • Assigned awards can still be corrected until the winners are notified
  • Neither the votes nor the cut for any theme can be modified

Closing the league is up to the salon chairman. The next three steps —generating the minutes, uploading the signed minutes and notifying the users— are available both to the salon chairman and to the association administrators.

8. Generate the minutes

Once the league is closed, the Generate minutes button becomes available. It produces an editable draft with the league's results, which can be exported to PDF, listing the awards per participant (not grouped by theme, since league awards apply to a participant's whole run rather than a specific photo). The minutes are written in the association's configured language, regardless of the language of whoever generates them.

Before the draft is generated you are asked for a few details that cannot be inferred from the league:

  • How the minutes should refer to the event — Contest, Salon, League, Rally or Circuit
  • Sponsors from which a point is requested — only the league's approved sponsors can award points; if the league has none, the section is empty
  • Signing town, date and time — the signing statement of the minutes

After the awards, the minutes close with an Other selected works section: the admitted images — those above their theme's cut-off — grouped by theme and listing the author and the title of each one. Next to the name of every jury member and of every participant named in the minutes, their federation numbers are written out, taken from the Memberships tab of their account, whether or not that body sponsors the league; anyone who has not filled them in appears with their name alone.

You can regenerate the minutes at any time; doing so asks for these details again and discards any manual editing you had on screen.

9. Upload the signed minutes

Once the jury signs the generated minutes (on paper or as a PDF), the Upload signed minutes button lets you upload that signed version as the official document, in PDF format. It becomes available at the same time as Generate minutes. Awards can still be corrected after uploading the signed minutes, right up until the winners are notified; if a signed version has already been uploaded, the button becomes Replace signed minutes and lets you swap it for a new one.

10. Notify users

Once the league is closed and at least one award has been assigned, the Notify users button appears. It sends an email to participants and winners. It can only be clicked once — the notification cannot be resent.

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Here is a video showing the process:

Votación de una liga en remoto.mp4