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Voting for a league in in-person mode

In in-person voting for a league, the whole jury gathers in a room and the Salon Chairman is the only one who manages the voting from their device. Themes are voted on and closed independently, normally one per month.

Accessing voting

The Salon Chairman goes to Votes, selects the league, and chooses the theme to vote on.

Voting on a theme

  1. Select the theme and click Vote
  2. For each photograph, enter the jury's scores
  3. Once all photos are scored, click Vote

Reviewing the gallery

After voting, you can go to the Gallery to see how the photographs were classified. They are sorted by the jury's total score and can be viewed in different modes, and you can also filter by City, Members (association members only), or Score range. Each photograph can show these indicators next to its score:

  • ⚪ Scissors — the photo doesn't pass the cut set for its theme
  • 🟢 Check — the participant is an association member

Reviewing and disqualifying photographs

While the league is not finished, the salon chairman and the association administrators can review the submitted photographs and disqualify any that do not comply with the rules. Select a theme and click Review photos: a gallery opens with the photographs in that theme, and you move between them with the arrows.

  • Disqualify requires a mandatory reason, which is shown to the jury below the photograph so they know why it is no longer being scored.
  • A disqualified photograph is dimmed and marked as Disqualified photograph; hovering over it reveals the original image, so the decision can be reviewed.
  • Restore undoes the disqualification and brings back the scores the jury had already given it: there is no need to vote on it again.
  • Disqualified photographs do not count as pending votes, so voting can be closed as usual.

ℹ️ The jury cannot disqualify: they score, but they do not decide which photographs compete. Review is always done on the selected theme, because the same photograph may be valid in one theme and not in another.

Refine votes (optional)

While a theme is still open (its submission deadline has passed but the theme hasn't been finalized yet), if you notice while reviewing the gallery that a photo didn't end up in the correct position, you can adjust the scores:

  1. Click Refine votes on the corresponding photograph
  2. Change the scores you need to
  3. Click Vote to confirm the changes
  4. Go back to the gallery to check the new classification

Apply a cut per theme (optional)

Each theme has its own cut, independent of the rest, calculated on the sum of the scores from jurors who have already voted on each photo (not the average). Before finalizing the theme:

  1. Click Apply cut (or Define cut)
  2. The system shows the Score distribution — how many photos fall at each value and the cumulative percentage
  3. Enter a target acceptance percentage to see the suggested cut and apply it with Use suggestion, or type the minimum score directly
  4. Confirm the cut

Finalize a theme

When the theme's classification is correct, click End theme and confirm. The theme is closed and its votes and cut can no longer be modified — only the results can be viewed.

Repeat the voting, review, cut, and closing process for each theme in the league as its end date arrives.

Handling ties

If, when reviewing the overall classification, there is a tie between participants, the Salon Chairman must manually decide who each award is given to before assigning the awards.

Assign awards

As soon as all themes are finalized, the Assign awards button becomes available (there's no need to close the league first). League awards are assigned based on each participant's overall classification, not on each individual theme or a specific photo:

  1. Go to the All tab — shows the league's overall classification, adding up each participant's score across all themes
  2. Assign the awards according to the final ranking

Awards can be freely reassigned until the winners are notified.

Close the league

Once all themes are finalized, click Close league and confirm. From this point on:

  • The league moves to Finished status and all real information (participant names and photo titles) is revealed
  • Assigned awards can still be corrected until the winners are notified
  • Neither the votes nor the cut for any theme can be modified

Generate the minutes

Once the league is closed, the Generate minutes button becomes available. It produces an editable draft with the league's results, which can be exported to PDF, listing the awards per participant (not grouped by theme, since league awards apply to a participant's whole run rather than a specific photo). The minutes are written in the association's configured language, regardless of the language of whoever generates them.

Notify users

Once the league is closed and at least one award has been assigned, the Notify users button appears. It sends an email to participants and winners. It can only be clicked once — the notification cannot be resent.

Public result of the league

From the league's public page, any user can view:

  • Summary — registered participants and submitted photographs
  • Winners — with the awards given
  • Gallery — filterable by theme, city, members, and score range, with the photos submitted in each one
  • Each participant's profile — photos submitted, scores obtained for each photo, and a summary of their participation in the league

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Here is a video showing the process:

Votación liga presencial.mp4